The mechanics of a well-managed building — precise records, a digital archive for every document, and monthly internal audits that keep your scheme audit-ready at all times.
The administration of a body corporate is about more than filing papers — it is about protecting the legal history of your home. At Clearview, we treat every record, roll, and register with the highest level of care.
Our goal is to ensure that the scheme's administration is so well-organised that any owner, committee member, or auditor can see exactly how the building is being run at any time.
By using modern digital systems and a strict eye for detail, we remove the "administrative mess" that so often plagues traditional management — and replace it with a permanent, searchable, always-accessible archive.
Every standard below is a discipline — not a promise. Each one is checked monthly through our internal audit protocol.
All building records are maintained in a secure digital format — architectural plans, insurance policies, contracts — so they are never lost and can be accessed instantly. This digital-first approach provides a permanent and safe history for the scheme.
The Body Corporate Roll is the most important document we manage. Every owner's details are updated immediately — critical for sending levy notices, meeting invitations, and emergency alerts. Accuracy here ensures every owner stays informed.
Our minutes are not just notes — they are a legal record of the committee's actions. Every motion, vote, and decision is recorded clearly and professionally, providing a forensic trail of the building's governance that holds up to any scrutiny.
From the Assets Register to the Register of Mortgages, every statutory book is kept up to date. This strict adherence to the BCCM Act ensures the building is always "audit-ready" and protects the committee from claims of administrative negligence.
Every piece of communication that enters or leaves our office regarding your scheme is logged and tracked. Nothing falls through the cracks — the committee always has a full history of all discussions with owners, tenants, and contractors.
Owners have a right to know what is happening in their building. We make it easy to request and view records, ensuring the scheme operates with total transparency — closing the "information gap" that traditionally exists between committee and community.
The BCCM Act requires a comprehensive set of registers and records. We maintain every one — checked monthly, never out of date.
Two systems that turn administrative discipline into a competitive advantage for every scheme we manage.
Creating a single source of truth for the scheme
We achieve administrative excellence by creating an integrated digital archive for every building we manage. Instead of information scattered across folders and paper files, everything is organised into a logical, searchable system — architectural drawings, maintenance logs, financial records and all.
This "Single Source of Truth" means that when a repair is needed or a property is being sold, the required information is available in seconds rather than days. This efficiency reduces the administrative burden on the committee and ensures the scheme's history is preserved permanently.
Constant checking to ensure zero errors
Our administrative process is built on a foundation of regular internal audits. We do not wait for the end of the year to check our work — we perform monthly reviews of the rolls and registers to ensure everything is 100% accurate.
This proactive approach ensures the scheme is always in compliance with the BCCM Act, and that any administrative errors are caught and corrected before they can impact the building. By treating administration as a technical discipline rather than a clerical task, we allow the committee to focus on leading the building, not checking our paperwork.
All owner details, lot entitlements, and statutory registers verified for accuracy.
All levies, payments, and fund balances reconciled against bank statements.
All open correspondence tracked, responses confirmed, nothing outstanding.
BCCM Act compliance reviewed, any required notices or filings prepared in advance.
Our Minute-Taking Standard is a detailed technical protocol for recording committee decisions — covering structure, legal requirements, motion wording, and the exact format required for compliance with the BCCM Act.
Whether you are a new committee member trying to understand what good minutes look like, or an experienced treasurer wanting to verify our process, this document sets out the standard we hold ourselves to on every occasion.
Download the StandardA complete guide to recording committee decisions in a way that is legally sound, forensically clear, and fully compliant with the BCCM Act.
When administration is handled with precision, the entire scheme runs more smoothly. There is no confusion over decisions, no lost records, and no legal risks from poor paperwork.
The result is a professional environment where the building's history is protected and the owners' interests are secured. By choosing a manager who prioritises administrative integrity, you ensure that your home is managed with the same care you would expect from a world-class professional firm.
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