A well-run scheme can show exactly how it is managed at any moment. Clearview keeps the scheme’s administration so well organised that any owner, committee member or auditor can see how the building is run, whenever they need to.
Every record in one place
Architectural plans, insurance policies, contracts, certificates, minutes and financial statements are kept in the Clearview portal. They are secure, searchable and never lost. Every piece of correspondence about the scheme is logged, so nothing falls through the cracks.
Owners’ details are kept current, which matters for levy notices, meeting invitations and emergency alerts. Changes are recorded within 14 days after the body corporate receives the information (Standard Module s 225), and usually much sooner.
The roll, the register of assets and the register of engagements and authorisations are kept up to date (Standard Module ss 224 to 230).
Every record an owner is entitled to see is already in the portal, ready to view at any time. Some records, such as another owner’s personal details, are not shared. If an owner asks for a record that is not in the portal, it is made available within 7 days of a written request with the prescribed fee (BCCM Act s 205(2)).
Meetings and minutes
Every motion, vote and decision is recorded clearly. Minutes are placed in the portal as soon as they are issued, and always within the time the rules allow (Standard Module ss 71, 117). Committee meetings and annual general meetings are held online.
The year’s deadlines, planned ahead
Clearview prepares a twelve-month compliance calendar for every scheme. Fire safety inspections, insurance renewals, the AGM, tax deadlines and certificates are scheduled well in advance, with contractors booked before certificates expire. The AGM is held within 3 months after the financial year ends (Standard Module s 83).
- Fire safety inspections booked before certificates expire
- Insurance renewal started months before the policy ends, with time for quotes
- AGM notices and papers prepared on time
- BAS and tax deadlines met
- Lift and pool safety certificates kept current