Held in the body corporate’s own accounts, and visible to the committee every month.
Every dollar your body corporate receives goes into its own bank accounts, and every dollar it spends comes out of them. Clearview is authorised to pay approved invoices on the body corporate's behalf. The money is never Clearview's.
Each body corporate holds its own bank accounts, in its own name. Owners pay their levies straight into them. Every bill the body corporate owes is paid out of them.
The body corporate authorises Clearview to make those payments on its behalf, within the limits the committee sets. That is authority to pay approved invoices, and nothing more. It is not the right to decide what the money is spent on.
No money belonging to a scheme ever enters a Clearview bank account. The only payment Clearview receives is its monthly management fee, paid from the scheme's account like any other approved invoice.
Your bank details stay with you. You pay the scheme straight from your own bank. Clearview never asks for, sees or stores your bank details.
No scheme money ever passes through a Clearview account.
The administrative fund holds levies for day-to-day running. The sinking fund holds levies for capital and non-recurrent spending. Each fund is kept and reported separately.
Where a scheme already holds accounts when Clearview is appointed, they stay as they are unless the committee decides otherwise. There is no reason to move a scheme's banking because its manager changed.
Levies are fixed by the general meeting, and each lot's share comes from the community management statement. The levy notice carries the scheme's own account details and the lot's payment reference, and the owner pays the scheme directly. Going out, no step is skipped and the order never changes.
A breach of any of the five is reported to Clearview's Director on the day it is found, and recorded.
The management fee is a budgeted administrative fund line. It is invoiced, and paid from the scheme's account against a standing approval the committee gives once. It appears in the monthly payment list like every other payment, where the committee and the owners can see it.
The fee is fixed. The only charge that can ever be added is the one named in the engagement.
Each scheme has its own accounting subscription, in the body corporate's own name, paid monthly from the administrative fund.
For each fund, every month: the opening balance, receipts, payments, the closing balance, and the movement against budget. The closing balance must equal the opening balance plus receipts less payments. Where it does not, the report says so.
A reconciliation that shows only what matched is worthless. Ours also shows bank transactions with no matching record, records with no matching bank transaction, and anything matched by a person rather than automatically. Differences are shown, not resolved out of sight.
The report is scheduled, not remembered. If a month is missed, the system says so.
The money is already where it has always been: in the scheme's accounts, in the scheme's name. If Clearview stopped trading tomorrow, that would still be true.
A bill is never paid simply because it matches a budget line. Before a contractor is paid, the invoice is checked against the original quote and the photographs of the finished work. All three must match. If the price, the scope or the evidence does not line up, payment is held and the contractor is asked to explain.
The sinking fund forecast is built from the building’s actual condition, so the scheme is ready for major works well before they are due. Levies stay smooth and predictable, and a special levy never comes as a surprise.
Whether the accounts are audited is the body corporate’s decision, not Clearview’s. Once an audit is decided on, Clearview arranges it and gives the auditor everything they need. With one line on every management invoice, the audit is quicker and less costly.
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